5 Ways You Can Save Time As A Dance Studio Owner
Sophie Boisvert
June 11 2025
5 min read
5 Ways You Can Save Time As A Dance Studio Owner
Sophie Boisvert
June 11 2025
5 min read
5 Ways You Can Save Time As A Dance Studio Owner
Sophie Boisvert
June 11 2025
5 min read
Dance Studio Owners, how much time do you spend doing studio admin every day? Week? Month? Year?
Well, we’re here to tell you there is a way that you could save up to 25 admin hours a week! Think about what you could do with all of that extra time?
Dance Studio Owners, how much time do you spend doing studio admin every day? Week? Month? Year?
Well, we’re here to tell you there is a way that you could save up to 25 admin hours a week! Think about what you could do with all of that extra time?
Dance Studio Owners, how much time do you spend doing studio admin every day? Week? Month? Year?
Well, we’re here to tell you there is a way that you could save up to 25 admin hours a week! Think about what you could do with all of that extra time?
Dance Studio Owners, how much time do you spend doing studio admin every day? Week? Month? Year?
Well, we’re here to tell you there is a way that you could save up to 25 admin hours a week! Think about what you could do with all of that extra time?
Dance Studio Owners, how much time do you spend doing studio admin every day? Week? Month? Year?
Well, we’re here to tell you there is a way that you could save up to 25 admin hours a week! Think about what you could do with all of that extra time?
What's covered in this blog post: (Click on the section be taken straight to it)
What's covered in this blog post: (Click on the section be taken straight to it)
What's covered in this blog post: (Click on the section be taken straight to it)
What's covered in this blog post: (Click on the section be taken straight to it)
What’s Your Time Taken Up With?
What’s Your Time Taken Up With?
What’s Your Time Taken Up With?
What’s Your Time Taken Up With?
What’s Your Time Taken Up With?
So, in a typical week, what general admin tasks are you spending your time on? Probably things like:
Scheduling classes
Planning lesson content
Checking attendance
Updating invoices and payments
Chasing payments from families
Sending emails and other communications
Marketing your business
Calling or processing new starters and trial students
Managing your staff
Completing all the forms that keep your business running – tax forms, DBS checks... forms, forms, and more forms!
Are there even enough hours in the day to get all of this done and teach, and look after yourself, and spend time with your own family?
So, in a typical week, what general admin tasks are you spending your time on? Probably things like:
Scheduling classes
Planning lesson content
Checking attendance
Updating invoices and payments
Chasing payments from families
Sending emails and other communications
Marketing your business
Calling or processing new starters and trial students
Managing your staff
Completing all the forms that keep your business running – tax forms, DBS checks... forms, forms, and more forms!
Are there even enough hours in the day to get all of this done and teach, and look after yourself, and spend time with your own family?
So, in a typical week, what general admin tasks are you spending your time on? Probably things like:
Scheduling classes
Planning lesson content
Checking attendance
Updating invoices and payments
Chasing payments from families
Sending emails and other communications
Marketing your business
Calling or processing new starters and trial students
Managing your staff
Completing all the forms that keep your business running – tax forms, DBS checks... forms, forms, and more forms!
Are there even enough hours in the day to get all of this done and teach, and look after yourself, and spend time with your own family?
So, in a typical week, what general admin tasks are you spending your time on? Probably things like:
Scheduling classes
Planning lesson content
Checking attendance
Updating invoices and payments
Chasing payments from families
Sending emails and other communications
Marketing your business
Calling or processing new starters and trial students
Managing your staff
Completing all the forms that keep your business running – tax forms, DBS checks... forms, forms, and more forms!
Are there even enough hours in the day to get all of this done and teach, and look after yourself, and spend time with your own family?
So, in a typical week, what general admin tasks are you spending your time on? Probably things like:
Scheduling classes
Planning lesson content
Checking attendance
Updating invoices and payments
Chasing payments from families
Sending emails and other communications
Marketing your business
Calling or processing new starters and trial students
Managing your staff
Completing all the forms that keep your business running – tax forms, DBS checks... forms, forms, and more forms!
Are there even enough hours in the day to get all of this done and teach, and look after yourself, and spend time with your own family?
Save 25 Hours A Week As A Dance Studio Owner
Save 25 Hours A Week As A Dance Studio Owner
Save 25 Hours A Week As A Dance Studio Owner
Save 25 Hours A Week As A Dance Studio Owner
Save 25 Hours A Week As A Dance Studio Owner
1) Dance Studio Management Software
Have no fear – Class Manager’s class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for studio owners. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the day-to-day tasks that eat up your time.
From class scheduling to automated billing, Class Manager helps both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
1) Dance Studio Management Software
Have no fear – Class Manager’s class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for studio owners. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the day-to-day tasks that eat up your time.
From class scheduling to automated billing, Class Manager helps both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
1) Dance Studio Management Software
Have no fear – Class Manager’s class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for studio owners. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the day-to-day tasks that eat up your time.
From class scheduling to automated billing, Class Manager helps both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
1) Dance Studio Management Software
Have no fear – Class Manager’s class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for studio owners. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the day-to-day tasks that eat up your time.
From class scheduling to automated billing, Class Manager helps both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
1) Dance Studio Management Software
Have no fear – Class Manager’s class management software is here!
Class Manager is a free, easy-to-use dance studio software designed specifically for studio owners. With no monthly subscription and the potential to save you up to 25 hours of admin time per week, it automates many of the day-to-day tasks that eat up your time.
From class scheduling to automated billing, Class Manager helps both you and your dance families stay organised with minimal effort. Here's how it stacks up against your weekly admin to-do list:
Task
Can Class Manager Help?
Scheduling classes
✅ CHECK!
Planning lesson content
Sadly, not, but it gives you your time back, so you can focus on it.
Checking attendance
✅ CHECK!
Updating invoices and payments
✅ CHECK!
Task
Can Class Manager Help?
Scheduling classes
✅ CHECK!
Planning lesson content
Sadly, not, but it gives you your time back, so you can focus on it.
Checking attendance
✅ CHECK!
Updating invoices and payments
✅ CHECK!
Task
Can Class Manager Help?
Scheduling classes
✅ CHECK!
Planning lesson content
Sadly, not, but it gives you your time back, so you can focus on it.
Checking attendance
✅ CHECK!
Updating invoices and payments
✅ CHECK!
Chasing payments from families
✅ CHECK!
Sending emails and communications
Sadly, not, but it gives you your time back, so you can focus on it.
Marketing your business
You can use the time you save to do anything you like. Plus, we do offer free guides to help with this, too.
Processing new starters/trials
✅ CHECK! You can easily track interest and follow up on trials
Chasing payments from families
✅ CHECK!
Sending emails and communications
Sadly, not, but it gives you your time back, so you can focus on it.
Marketing your business
You can use the time you save to do anything you like. Plus, we do offer free guides to help with this, too.
Processing new starters/trials
✅ CHECK! You can easily track interest and follow up on trials
Chasing payments from families
✅ CHECK!
Sending emails and communications
Sadly, not, but it gives you your time back, so you can focus on it.
Marketing your business
You can use the time you save to do anything you like. Plus, we do offer free guides to help with this, too.
Processing new starters/trials
✅ CHECK! You can easily track interest and follow up on trials
Managing your staff
✅ CHECK! You can set permissions and roles within the platform.
Managing your staff
✅ CHECK! You can set permissions and roles within the platform.
Managing your staff
✅ CHECK! You can set permissions and roles within the platform.
(Want to see how it will help you? Open your free account with us today, or book a call with our team to see it in action!)
(Want to see how it will help you? Open your free account with us today, or book a call with our team to see it in action!)
(Want to see how it will help you? Open your free account with us today, or book a call with our team to see it in action!)
(Want to see how it will help you? Open your free account with us today, or book a call with our team to see it in action!)
(Want to see how it will help you? Open your free account with us today, or book a call with our team to see it in action!)
2) Don’t Be Afraid to Ask for Help: Hire a Helping Hand
Are you juggling every aspect of running your dance studio alone? If your budget allows, bringing in help can make a huge difference. This support can take many forms, such as:
Hiring another teacher to help with classes and lesson planning
Asking family or friends to pitch in—whether that’s sharing your social media posts, spreading the word about your school, or helping out during show time
Outsourcing your marketing or social media management
Bringing on an accountant or admin assistant to handle the paperwork
If hiring isn’t financially viable right now, reach out to your network. Talk to other studio owners about how they manage everything; there may be ways to collaborate or create a support system that benefits you both.
2) Don’t Be Afraid to Ask for Help: Hire a Helping Hand
Are you juggling every aspect of running your dance studio alone? If your budget allows, bringing in help can make a huge difference. This support can take many forms, such as:
Hiring another teacher to help with classes and lesson planning
Asking family or friends to pitch in—whether that’s sharing your social media posts, spreading the word about your school, or helping out during show time
Outsourcing your marketing or social media management
Bringing on an accountant or admin assistant to handle the paperwork
If hiring isn’t financially viable right now, reach out to your network. Talk to other studio owners about how they manage everything; there may be ways to collaborate or create a support system that benefits you both.
2) Don’t Be Afraid to Ask for Help: Hire a Helping Hand
Are you juggling every aspect of running your dance studio alone? If your budget allows, bringing in help can make a huge difference. This support can take many forms, such as:
Hiring another teacher to help with classes and lesson planning
Asking family or friends to pitch in—whether that’s sharing your social media posts, spreading the word about your school, or helping out during show time
Outsourcing your marketing or social media management
Bringing on an accountant or admin assistant to handle the paperwork
If hiring isn’t financially viable right now, reach out to your network. Talk to other studio owners about how they manage everything; there may be ways to collaborate or create a support system that benefits you both.
2) Don’t Be Afraid to Ask for Help: Hire a Helping Hand
Are you juggling every aspect of running your dance studio alone? If your budget allows, bringing in help can make a huge difference. This support can take many forms, such as:
Hiring another teacher to help with classes and lesson planning
Asking family or friends to pitch in—whether that’s sharing your social media posts, spreading the word about your school, or helping out during show time
Outsourcing your marketing or social media management
Bringing on an accountant or admin assistant to handle the paperwork
If hiring isn’t financially viable right now, reach out to your network. Talk to other studio owners about how they manage everything; there may be ways to collaborate or create a support system that benefits you both.
2) Don’t Be Afraid to Ask for Help: Hire a Helping Hand
Are you juggling every aspect of running your dance studio alone? If your budget allows, bringing in help can make a huge difference. This support can take many forms, such as:
Hiring another teacher to help with classes and lesson planning
Asking family or friends to pitch in—whether that’s sharing your social media posts, spreading the word about your school, or helping out during show time
Outsourcing your marketing or social media management
Bringing on an accountant or admin assistant to handle the paperwork
If hiring isn’t financially viable right now, reach out to your network. Talk to other studio owners about how they manage everything; there may be ways to collaborate or create a support system that benefits you both.
3) Prioritise Your Workload
Easier said than done, especially when you're dealing with task paralysis (that feeling when you have so much to do, you don’t even know where to start). But by prioritising your workload and setting aside focused time, you’ll be surprised how much you can actually get done in a short space of time.
Let’s say it’s Monday morning: You’ve got two hours before your first class, and all the lesson prep is already sorted. Great! That gives you at least 90 minutes of focused time to tick off some admin.
So, how do you make the most of it? Try breaking your to-do list into three simple categories:
Quick wins – Small tasks you can finish fast (e.g., replying to emails, sending reminders)
Medium tasks – Things that take longer but you can do solo (e.g., scheduling social posts)
Big tasks – Larger projects that need more time or collaboration (e.g., finances, event planning
Start with a quick win to build momentum, then tackle a bigger task. Repeat the pattern to stay productive without burning out.
3) Prioritise Your Workload
Easier said than done, especially when you're dealing with task paralysis (that feeling when you have so much to do, you don’t even know where to start). But by prioritising your workload and setting aside focused time, you’ll be surprised how much you can actually get done in a short space of time.
Let’s say it’s Monday morning: You’ve got two hours before your first class, and all the lesson prep is already sorted. Great! That gives you at least 90 minutes of focused time to tick off some admin.
So, how do you make the most of it? Try breaking your to-do list into three simple categories:
Quick wins – Small tasks you can finish fast (e.g., replying to emails, sending reminders)
Medium tasks – Things that take longer but you can do solo (e.g., scheduling social posts)
Big tasks – Larger projects that need more time or collaboration (e.g., finances, event planning
Start with a quick win to build momentum, then tackle a bigger task. Repeat the pattern to stay productive without burning out.
3) Prioritise Your Workload
Easier said than done, especially when you're dealing with task paralysis (that feeling when you have so much to do, you don’t even know where to start). But by prioritising your workload and setting aside focused time, you’ll be surprised how much you can actually get done in a short space of time.
Let’s say it’s Monday morning: You’ve got two hours before your first class, and all the lesson prep is already sorted. Great! That gives you at least 90 minutes of focused time to tick off some admin.
So, how do you make the most of it? Try breaking your to-do list into three simple categories:
Quick wins – Small tasks you can finish fast (e.g., replying to emails, sending reminders)
Medium tasks – Things that take longer but you can do solo (e.g., scheduling social posts)
Big tasks – Larger projects that need more time or collaboration (e.g., finances, event planning
Start with a quick win to build momentum, then tackle a bigger task. Repeat the pattern to stay productive without burning out.
3) Prioritise Your Workload
Easier said than done, especially when you're dealing with task paralysis (that feeling when you have so much to do, you don’t even know where to start). But by prioritising your workload and setting aside focused time, you’ll be surprised how much you can actually get done in a short space of time.
Let’s say it’s Monday morning: You’ve got two hours before your first class, and all the lesson prep is already sorted. Great! That gives you at least 90 minutes of focused time to tick off some admin.
So, how do you make the most of it? Try breaking your to-do list into three simple categories:
Quick wins – Small tasks you can finish fast (e.g., replying to emails, sending reminders)
Medium tasks – Things that take longer but you can do solo (e.g., scheduling social posts)
Big tasks – Larger projects that need more time or collaboration (e.g., finances, event planning
Start with a quick win to build momentum, then tackle a bigger task. Repeat the pattern to stay productive without burning out.
3) Prioritise Your Workload
Easier said than done, especially when you're dealing with task paralysis (that feeling when you have so much to do, you don’t even know where to start). But by prioritising your workload and setting aside focused time, you’ll be surprised how much you can actually get done in a short space of time.
Let’s say it’s Monday morning: You’ve got two hours before your first class, and all the lesson prep is already sorted. Great! That gives you at least 90 minutes of focused time to tick off some admin.
So, how do you make the most of it? Try breaking your to-do list into three simple categories:
Quick wins – Small tasks you can finish fast (e.g., replying to emails, sending reminders)
Medium tasks – Things that take longer but you can do solo (e.g., scheduling social posts)
Big tasks – Larger projects that need more time or collaboration (e.g., finances, event planning
Start with a quick win to build momentum, then tackle a bigger task. Repeat the pattern to stay productive without burning out.
4) Refine Your Focus: Find Your Niche
How many classes and styles does your dance studio currently offer? If you're juggling a wide range of styles and age groups, you might be spreading yourself too thin.
You could save hours each week by scaling back and focusing on your niche. For example, instead of offering Acro, Ballet, Tap, Jazz, and Street Dance, you might choose just your two most popular or strongest styles.
The same goes for age groups; if you're teaching everyone from toddlers to adults, consider pausing a few classes (even temporarily) to lighten your load.
4) Refine Your Focus: Find Your Niche
How many classes and styles does your dance studio currently offer? If you're juggling a wide range of styles and age groups, you might be spreading yourself too thin.
You could save hours each week by scaling back and focusing on your niche. For example, instead of offering Acro, Ballet, Tap, Jazz, and Street Dance, you might choose just your two most popular or strongest styles.
The same goes for age groups; if you're teaching everyone from toddlers to adults, consider pausing a few classes (even temporarily) to lighten your load.
4) Refine Your Focus: Find Your Niche
How many classes and styles does your dance studio currently offer? If you're juggling a wide range of styles and age groups, you might be spreading yourself too thin.
You could save hours each week by scaling back and focusing on your niche. For example, instead of offering Acro, Ballet, Tap, Jazz, and Street Dance, you might choose just your two most popular or strongest styles.
The same goes for age groups; if you're teaching everyone from toddlers to adults, consider pausing a few classes (even temporarily) to lighten your load.
4) Refine Your Focus: Find Your Niche
How many classes and styles does your dance studio currently offer? If you're juggling a wide range of styles and age groups, you might be spreading yourself too thin.
You could save hours each week by scaling back and focusing on your niche. For example, instead of offering Acro, Ballet, Tap, Jazz, and Street Dance, you might choose just your two most popular or strongest styles.
The same goes for age groups; if you're teaching everyone from toddlers to adults, consider pausing a few classes (even temporarily) to lighten your load.
4) Refine Your Focus: Find Your Niche
How many classes and styles does your dance studio currently offer? If you're juggling a wide range of styles and age groups, you might be spreading yourself too thin.
You could save hours each week by scaling back and focusing on your niche. For example, instead of offering Acro, Ballet, Tap, Jazz, and Street Dance, you might choose just your two most popular or strongest styles.
The same goes for age groups; if you're teaching everyone from toddlers to adults, consider pausing a few classes (even temporarily) to lighten your load.
5) Set Boundaries
You can’t pour from an empty cup. To avoid burnout, it’s crucial to create clear work-life boundaries.
Set specific times for handling emails, admin, and parent queries - and stick to them. You’ll likely find you’re more productive and focused during these set blocks.
Let your staff and students know your working hours so they understand when you're available. This not only reduces unnecessary messages but also helps protect your personal time and improve your overall work-life balance.
5) Set Boundaries
You can’t pour from an empty cup. To avoid burnout, it’s crucial to create clear work-life boundaries.
Set specific times for handling emails, admin, and parent queries - and stick to them. You’ll likely find you’re more productive and focused during these set blocks.
Let your staff and students know your working hours so they understand when you're available. This not only reduces unnecessary messages but also helps protect your personal time and improve your overall work-life balance.
5) Set Boundaries
You can’t pour from an empty cup. To avoid burnout, it’s crucial to create clear work-life boundaries.
Set specific times for handling emails, admin, and parent queries - and stick to them. You’ll likely find you’re more productive and focused during these set blocks.
Let your staff and students know your working hours so they understand when you're available. This not only reduces unnecessary messages but also helps protect your personal time and improve your overall work-life balance.
5) Set Boundaries
You can’t pour from an empty cup. To avoid burnout, it’s crucial to create clear work-life boundaries.
Set specific times for handling emails, admin, and parent queries - and stick to them. You’ll likely find you’re more productive and focused during these set blocks.
Let your staff and students know your working hours so they understand when you're available. This not only reduces unnecessary messages but also helps protect your personal time and improve your overall work-life balance.
5) Set Boundaries
You can’t pour from an empty cup. To avoid burnout, it’s crucial to create clear work-life boundaries.
Set specific times for handling emails, admin, and parent queries - and stick to them. You’ll likely find you’re more productive and focused during these set blocks.
Let your staff and students know your working hours so they understand when you're available. This not only reduces unnecessary messages but also helps protect your personal time and improve your overall work-life balance.
Work Smarter, Not Harder & Save Hours of Admin Time
Running a dance studio is incredibly rewarding, but it can also be overwhelming. Between teaching, admin, and growing your business, your time is one of your most valuable resources.
By using tools like dance studio software, asking for help, prioritising tasks, narrowing your focus, and setting boundaries, you can take back control of your schedule and reduce the stress that comes with doing it all.
Remember: your studio runs best when you’re at your best. Saving time isn’t just about being efficient; it’s about making space to enjoy the work you love and still have time for yourself and your family.
Want some more information about this topic?
See our blog posts
One-to-one dance lessons: should you do it? From a dance teacher’s perspective
Balancing creativity & business: how dance studio owners manage both worlds
Your summer studio maintenance checklist: what to check and when
Work Smarter, Not Harder & Save Hours of Admin Time
Running a dance studio is incredibly rewarding, but it can also be overwhelming. Between teaching, admin, and growing your business, your time is one of your most valuable resources.
By using tools like dance studio software, asking for help, prioritising tasks, narrowing your focus, and setting boundaries, you can take back control of your schedule and reduce the stress that comes with doing it all.
Remember: your studio runs best when you’re at your best. Saving time isn’t just about being efficient; it’s about making space to enjoy the work you love and still have time for yourself and your family.
Want some more information about this topic?
See our blog posts
One-to-one dance lessons: should you do it? From a dance teacher’s perspective
Balancing creativity & business: how dance studio owners manage both worlds
Your summer studio maintenance checklist: what to check and when
Work Smarter, Not Harder & Save Hours of Admin Time
Running a dance studio is incredibly rewarding, but it can also be overwhelming. Between teaching, admin, and growing your business, your time is one of your most valuable resources.
By using tools like dance studio software, asking for help, prioritising tasks, narrowing your focus, and setting boundaries, you can take back control of your schedule and reduce the stress that comes with doing it all.
Remember: your studio runs best when you’re at your best. Saving time isn’t just about being efficient; it’s about making space to enjoy the work you love and still have time for yourself and your family.
Want some more information about this topic?
See our blog posts
One-to-one dance lessons: should you do it? From a dance teacher’s perspective
Balancing creativity & business: how dance studio owners manage both worlds
Your summer studio maintenance checklist: what to check and when
Work Smarter, Not Harder & Save Hours of Admin Time
Running a dance studio is incredibly rewarding, but it can also be overwhelming. Between teaching, admin, and growing your business, your time is one of your most valuable resources.
By using tools like dance studio software, asking for help, prioritising tasks, narrowing your focus, and setting boundaries, you can take back control of your schedule and reduce the stress that comes with doing it all.
Remember: your studio runs best when you’re at your best. Saving time isn’t just about being efficient; it’s about making space to enjoy the work you love and still have time for yourself and your family.
Want some more information about this topic?
See our blog posts
One-to-one dance lessons: should you do it? From a dance teacher’s perspective
Balancing creativity & business: how dance studio owners manage both worlds
Your summer studio maintenance checklist: what to check and when
Work Smarter, Not Harder & Save Hours of Admin Time
Running a dance studio is incredibly rewarding, but it can also be overwhelming. Between teaching, admin, and growing your business, your time is one of your most valuable resources.
By using tools like dance studio software, asking for help, prioritising tasks, narrowing your focus, and setting boundaries, you can take back control of your schedule and reduce the stress that comes with doing it all.
Remember: your studio runs best when you’re at your best. Saving time isn’t just about being efficient; it’s about making space to enjoy the work you love and still have time for yourself and your family.
Want some more information about this topic?
See our blog posts
One-to-one dance lessons: should you do it? From a dance teacher’s perspective
Balancing creativity & business: how dance studio owners manage both worlds
Your summer studio maintenance checklist: what to check and when
Planning an event or recital?
Visit our sister company, Stage Stubs
for all your ticketing needs.
Free for studios.
© Class Manager 2025, All Rights Reserved
Email Us
Contact Sales
Planning an event or recital?
Visit our sister company, Stage Stubs
for all your ticketing needs.
Free for studios.
© Class Manager 2025, All Rights Reserved
Resources
Planning an event or recital?
Visit our sister company, Stage Stubs
for all your ticketing needs.
Free for studios.
© Class Manager 2025, All Rights Reserved
Email Us
Contact Sales
Planning an event or recital?
Visit our sister company, Stage Stubs
for all your ticketing needs.
Free for studios.
© Class Manager 2025, All Rights Reserved